Statute

Estonian Landscape Architects’ Union Statute

I General

 

1.  Estonian Landscape Architects’ Union (hereafter Union) is the professional organization of Estonian landscape architects and scientists. The union is voluntary, independent, democratic and creative professional organization, which acts on the basis of self-government of its members.

2.  The Union is founded on the 24th of March 2003.

3.  The Union is private legal entity with its bank account, stamp and insignia.

4.  The Union is guided in its activities by the legislation of Republic of Estonia, current statute and the decisions of the General Assembly.

5.  The official English name of the Union is Estonian Landscape Architects’ Union, abbreviation ELAU.

6.  The residence of the Union is the Republic of Estonia, city of Tartu.

7.  The Union has established indefinitely.

8.  The Union’s financial year is from January 1st until December 31st.

9.  The Union is responsible for its obligations with all its properties. The members of the Union are not responsible for Union’s obligations with their property.

10.  The aim and activities of the Union are:

10.1.        represent and promote the profession of landscape architecture in Estonia;

10.2.        protect the creative, professional and economical interests of it’s members;

10.3.        cooperate with other organizations;

10.4.        organize professional competitions;

10.5.        develop landscape architecture education, training and to support the self-education courses for its members;

10.6.        participate in arrangement of vocational regulation of landscape architecture in Estonia;

10.7.        propose for protection and management of landscape architectural heritage and to preserve documentation about it;

10.8.        mediate the information to its members and publish printed matters;

10.9.        recognize outstanding landscape architectural accomplishments and issue scholarships.

II Members

 

11.  Union membership comprises of active members (full members), support members and the members of honour.

12.  The requirements for applying to become an active member is to have acquired a Master degree (5 years) or Bachelor degree (4 years) in landscape architecture or related profession (with an exception), who has worked in the field of landscape architecture at least two years after graduation and who acknowledges the Union’s statute.

13.  The requirements for applying to become a support member is to have acquired a Master degree (5 years) or Bachelor degree (4 years) in landscape architecture or related profession (with an exception), who acknowledges the Union’s statute.

14.  Anybody, who has special favours promoting Estonian landscape architecture, may be elected to be the member of honour. The member of honour is selected by the Union’s General Assembly according to the proposal of Union’s Board. For the selection by secret voting the two-thirds (2/3) of general assembly’s favorable votes is needed.

15.  For applying the membership of active or support member, the written application, portfolio and the recommendations from three active members must be delivered to the Board. The selection of new active or support member is decided by the Board by secret voting by simple majority.

16.  The active member has the right to select or to be selected in Board and other selected occupations, to give recommendations for new members, to take part in every event organized by the Union, to use purposefully the Union’s property, to get free information distributed by the Union. The active member has a right to represent the Union in Estonia as well as abroad according to the commission of the Board.

17.  The support member has the right to take part in every event organized by the Union, to use purposefully the Union’s property, to get free information distributed by the Union. The support member has a right to represent the Union in Estonia as well as abroad according to the commission of the Board.

18.  The member of honour has the right to take part in every event organized by the Union, to use purposefully the Union’s property, to get free information distributed by the Union. The member of honour has a right to represent the Union in Estonia as well as abroad according to the commission of the Board.

19.  The active and support members has an obligation to pay membership fee. Despite of the time of admittance, the fee must be paid for current financial year.

20.  Full rights fall upon active and support members after paying the fee up to preceding year.

21.  Obligations for active and support members are:

21.1.    take part in the Union’s activities;

21.2.    take part in the General Assembly;

21.3.    follow the Statute;

21.4.    accomplish the decisions of Union’s bodies;

21.5.    pay the membership fee;

21.6.    inform the Board about the personal data and contacts, as well as after changes within one month.

22.  The member has a right to leave the Union delivering the written application to the Board. The status of membership ends by the decision of the Board.

23.  According to the Board’s decision, the member might be excluded from the Union, if one does not accomplish the obligations from the statute or harms the Union’s reputation significantly.

24.  The proposition for excluding must be made from at least one-third (1/3) of the members of the board. The result is decided by the secret voting. To exclude a member, at least three-fourths (3/4) of board member’s favorable votes are needed. The decision must be delivered to the excluded member by written paper within two weeks.

25.  The excluded member has a right to appeal to the General Assembly within one month.

26.  With the termination of membership all the rights and obligations from the Statute finish as well.

 

 

III General Assembly

 

27.  Union’s highest governing body is the members’ General Assembly, which is every year summoned at least one (1) time by the board. The board will send notice to members of the Union at least two (2) weeks in advance by e-mail or by regular mail of the time and agenda of the General Assembly.

28.  Extraordinary General Assembly is summoned by the board on written request by the audit committee or at least 1/10 of the Union members (indicating the reason). If the Board fails to call a General Assembly on the above circumstances, the applicants may themselves summon a General Assembly by the same procedure as the board.

29.  Union’s General Assembly may make decisions, if in it participate or are represented more than half of the members. In the absence of the necessary quorum the time for a new Assembly will be set within the next three weeks, the respective Assembly will be capable of decision making despite the number of attending members.

30.  The General Assembly is entitled to:

30.1.        change the Union’s statute;

30.2.        approve and change the Rules of Procedure and Code of Ethics;

30.3.        decide the question of merging, dividing or discontinuing of the Union;

30.4.        choose the Board, Audit Committee and the Court of Honour;

30.5.        approve the report presented by the Board and Audit Committee;

30.6.        initiate re-elections of the elected persons;

30.7.        decide the entrance and membership fee;

30.8.        decide on other important issues concerning the activities of the Union.

31.  The General Assembly shall decide by simple majority, except in questions described in sections 30.1 and 30.3 of the Statute, where a decision is required to have 2/3 of the General Assembly in favor. The General Assembly is entitled to make decisions on questions which have been notified of upon summoning the General Assembly. Decisions on issues which have not been notified of upon summoning the General Assembly may be made in case 2/3 of participants of the Assembly vote in favor.

 

 

IV Board

 

32.  The Board leads the Union’s activities between the times of General Assemblies. The Board consists of at least four (4) members, but not more than nine (9) members.

33.  Board shall be elected for two years. The Board shall elect a chairman from among the board members.

34.  The Board shall meet if necessary but not less than four (4) times per year.

35.  Decisions of the Board shall be made by simple majority of votes, if the votes are divided, the chairman of the board decides. The Board may make decisions if at least half, but not less than four members of the Board are present.

36.  The Board is authorized to represent the Union in all legal actions arising from the law. The Board is entitled to:

36.1.    enforce the decisions of the General Assembly and management of Union’s activities during the period between General Assemblies;

36.2.    putting together the annual financial report and presenting it to the Audit Committee and General Assembly for approval;

36.3.    Board’s jurisdiction extends over all other questions, except those which fall within the competence of the General Assembly by Statute or under the law.

37.  The Board may be dismissed by the General Assembly if its obligations towards the Union have significantly been not fulfilled or it has shown its inability or unwillingness to govern the Union.

 

 

V Audit Committee

 

38.  The Audit Committee, consisted of three members, is selected for two years by General Assembly. The Committee examines the Union’s financial activities once a year and makes the report of it to the General Assembly.

39.  The members of the board must allow the Committee to check all the needed documents and to offer needed information.

 

 

VI Court of Honour

 

40.  The Court of Honour, consisted of three members, is selected for two years by General Assembly. The Court of Honour resolves the disputes between members and observes following the rules of professional ethics. The Court reports of its activity to the General Assembly.

41.  The Court gathers according to the request, but not later than one month after the appearance of the incident.

42.  The activity of the Court is reglemented by the proved acts of General Assembly.

 

 

VII Property

 

43.  Union’s property consist of:

43.1.    membership fees;

43.2.    donations, legacies and patrimonies from corporate bodies and individuals;

43.3.    income from the events under the fee;

43.4.    others.

44.  The Union can have every kind of property which is necessary to achieve the purposes from the Statute and which is not in conflict with legislation.

 

 

VIII Termination, liquidation, merging, division

 

45.  The merging, division or termination of the Union is according to the regulations of Non-profit Associations Act (in Estonia). The merging, division or termination is decided by the General Assembly. For the decision is required to have 2/3 of the General Assembly in favor.

46.  After acceptance of the decision of termination, the General Assembly will elect the Termination Committee and fix the time for the General Assembly.

47.  The activity of the Union is terminated during the General Assembly by approving the final act from the Termination Committee. The destiny of the Union’s property is decided by the General Assembly.

 

 

Last updated in General Assembly on April 15th 2010.

 

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